about the hackathon

2018 EaP Civil Society Hackathon brings together 60 civil society activists, IT professionals and designers from Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. For three days technical and subject-matter experts will work together on ICT tools and solutions that would enable civil society organisations and activists better serve the needs of their communities, and help citizens participate in decision making.

The best ICT tool idea developed within the Hackathon will get support to be fully developed and launched.



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See you in 2019!

news and updates

Second EaP Civil Society Hackathon takes place in Minsk
02 Jul, 2018
IT professional and designers are needed for selected ICT tools ideas! Deadline: 14 May 2018
11 May, 2018
2018 EaP Hackathon: 5 reasons to apply before the deadline (30 April 2018)!
28 Apr, 2018
FAQs #2: ICT projects under implementation, application forms and portfolio
26 Apr, 2018
Submit Your Idea of IT Solution until 30 April
20 Apr, 2018
FAQs #1: Participation cost, eligibility of ICT tools, and others
13 Apr, 2018
Ideas of ICT tools: What solutions are we looking for?
05 Apr, 2018
EU supports innovative civic ideas through digital solutions in the Eastern Partner countries
02 Apr, 2018
More news

why to participate

1.
Smart Team Members & Mentors’ Support

Find new members for your team to work on your ICT tool, or join a team working on a project to solve a social problem you care about. Our mentors from social initiatives, IT and consulting companies will help you to improve your project with their experience

2.
New knowledge & cross-border networking

We will create all conditions for you to work efficiently – and have fun! Master classes and presentations from interdisciplinary experts. Participants from six countries. 24-hour access to Hackathon premises. Free food and snacks. Travel grants and accommodation for people outside of Minsk!

3.
Get the Award

Based on the participants’ vote, three top-scoring ICT tool ideas will be nominated for Digitalisation for Civil Society Award and get the opportunity to win funding for full development and launch of the ICT tool. In 2017 it was a participatory urban development platform from Minsk. In 2018 it may be you!

mentors

ANTON PERKIN
CEO at FusionWorks, Moldova
IRYNA VELSKA
Key Expert at EaP Civil Society Facility, Ukraine
SERHIY LOBOYKO
Head of Center for Innovation Development, Co-coordinator of Kyiv Participatory Budget, Ukraine
ALEKSEY IVANKIN
Co-founder of Opendatabot, Ukraine
DARINA DANILENKO
Head of Communications at Opendatabot, Ukraine
Alina Radacynskaja
Coordinator at Open Data Belarus, Belarus
Vladimir Ivanov
Key Expert at EaP Civil Society Facility, Ukraine
Gleb Kanunnikau
Managing Partner at Functional AI, Belarus
Isaac Mao
Creator at Musicoin Project, USA
Pavel Bogdanov
Head of Business Development at hoster.by, Belarus
Uladzislau Laurychenka
Manager of Education Project at Teplitsa of Social Technologies, Russia

agenda

day 1
Friday, 01 June 2018
12:30 – 13:00
Registration
13:00 – 13:30
Introduction and opening remarks
  • Jim Couzens, Head of Political, Press and Information Section, Delegation of the European Union to Belarus
  • Experts of the European Union’s Eastern Partnership Civil Society Facility – Regional Actions project
  • Partners of 2018 EaP Civil Society Hackathon
13:30 – 15:00
Ice-breaker & participants’ presentations
15:00 – 15:30
Impact talk: Nadzeya Tsaranok, winner of 2017 Digitalisation Award
15:30 – 15:50
Coffee break
15:50 – 17:30
Speed dating: finalising the teams & teams first discussion
17:30 – 18:15
Uladzislau Laurychenka. Sustainability of hackathon-born projects
18:15 – 19:00
Project work
19:30
Dinner & networking
More
09:00 – 10:00
Registration, morning coffee & project work
10:00 – 11:00
Anton Perkin. Smart City: making data work for people
11:00 – 11:15
Coffee break
11:15 – 12:00
Darina Danilenko, Aleksey Ivankin. Building a mass-consumption product with open data
12:00 – 13:00
Projects status check-in & mentors’ speed dating
13:00 – 14:00
Lunch
14:00 – 14:45
Isaac Mao. Unlocking the power of blockchain technologies
14:45 – 16:15
Project work
16:15 – 16:30
Coffee break
16:30 – 17:15
Check-in: teams present 4 elements: data, narrative, visualisation & first mock-ups / prototypes
17:15 – 18:00
Gleb Kanunnikau, Alina Radacynskaja. Data collection, or what you can do if there is no open data available
18:00 – 19:00
Project work
19:30
Dinner & networking (My Biggest Failure Night)
More
09:00 – 10:00
Registration, morning coffee & project work
10:00 – 11:00
Sergey Loboyko. Kyiv Participatory Budget: a recipe for success
11:00 – 11:15
Coffee break
11:15 – 11:45
Time to Panic: organisers & mentors’ session on pitching the final projects
11:45 – 13:00
Project work
13:00 – 14:00
Lunch
14:00 – 15:30
Drafting presentations
15:30 – 17:00
Final presentations of the projects & participants’ vote
17:00 – 18:00
Participants’ vote & calculating the results
18:15 – 18:45
Closing ceremony: announcing the nominees & final talks
19:30
Dinner, after-party & networking
More

QUOTES

Karina Litvinova
Ukraine
We had to create the MVP in 3 days, having nothing but an idea. We’ve developed our ToR by day 2 and… started working non-stop! We had the job done 10 minutes before the final presentation :)
Nadzeya Tsaranok
Belarus
For me, it has really become a major breakthrough in the development of a new project – I had an idea, but lacked knowledge to develop an ICT tool
Andriy Gevyuk
Ukraine
With such strong mentors, we have rethought and reworked a lot in our HelpInvest project and can now make both technical and ideological changes in our project
Mikalai Kvantaliani
Belarus
Hackathon is a good chance to answer the question: to what extent the problem you’re dealing with is relevant to the community you’re going to impact with your activities
Oksana Boiarinova
Ukraine
You helped us to realize the main value of our project and focus on the main things!

rules and faq

How will 2018 EaP Civil Society Hackathon proceed?

The Hackathon starts on 1 June at 12:30, and finishes on 3 June 2018 at 19:00. The Hackathon venue will be open to participants 24 hours. It will be very comfortable to work there: the oganisers will provide everyone with the internet access, working spaces, stationeries, security, lunches & dinners, and tea, coffee and snacks. You may stay overnight at the venue (if you bring your own sleeping bag, of course), but the organisers arrange and pay for hotel accommodations for all participants outside of Minsk. Be sure to take your own laptop with all software installed. Hackathon agenda is a must for all participants, so please consider it planning your work on the project.

What is the final presentation?

Hack teams must present their project to participants and mentors of the Hackathon. This will happen on 3 June, in the afternoon. There is no need to prepare a special presentation. You will need to demonstrate the maximum ready-to-go prototype of your solution and clear vision of how this IT-product will work.

How are the winners selected?

The hackathon participants will vote for each IT-tool except of their own, and will assess the tools according to 4 criteria: innovation, impact, sustainability and replication potential. Mentors and organisers will count the total scores, and authors of the three top-scoring IT-tools will be invited to apply to the EU-funded project for the financial support for the full-fledge development and launch of the IT-tool.

I have a question I could not get answered here.

If you have questions, write us at ict@eapcivilsociety.eu. We will reply within 24 hours!

1. Description and Overall Objective

2018 EaP Civil Society Hackathon brings together 60 civil society activists, IT professionals and designers from the Eastern Partnership region (EaP) to work face-to-face on software projects that would enable civil society better contribute to reforms and democratic changes in their home countries. It is organised by the EU-funded Eastern Partnership Civil Society Facility project, with the valuable support of local partners.

2018 EaP Civil Society Hackathon is held on 1-3 June in Minsk, Belarus.

The Hackathon aims to establish long-term cooperation between civil society and IT community that will result in new ICT tools for digital participation of citizens, better transparency and communication of governmental decisions and spending, broader participation in decision making process and advancement of public services.

2. Implementation

2018 EaP Civil Society Hackathon seeks to strengthen the role of civil society in reforms and democratic changes through new IT solutions. ICT tools proposed by applicants should contribute to better dialogue and partnership between citizens, civil society and governments. Possible topics may include public monitoring of budget execution, election monitoring, citizens reporting, crime mapping, interactive mapping, citizen journalism, and many others.

Participants will work in hack teams of 3-4 persons: 1 subject-matter expert from a civil society sector, 1-2 IT professionals (programmers, coders, front-end developers, etc.) and 1 graphic designer.

Participation in 2018 EaP Civil Society Hackathon is open to all citizens of EaP countries with a strong civil position and real experience of civic work, regardless of their experience in working for a CSO.

On the final day of 2018 EaP Civil Society Hackathon, the jury and participants will vote for the best ICT tool developed during the Hackathon. Three top-scoring ideas will be nominated for Digitalisation for Civil Society Award, a special facility to support the full-fledge development of the best ICT tool designed at 2018 Hackathon. Based on the applications received, the Selection Committee will choose one of the nominated ICT tool ideas for the development and launch.

3. Cost of Participation

Participation in 2018 EaP Civil Society Hackathon is free. Organisers also cover travel and accommodation of the Hackathon participants.

4. Eligibility of Participants

Participation in 2018 EaP Civil Society Hackathon is open to citizens/residents and CSOs from the EaP countries – Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. An applicant should:

  • be a natural person,
  • be a national and a resident of an EaP country,
  • have experience of doing civil work, or working as a designer / IT specialist,
  • have a good command of English and/or Russian languages.

Applications from grassroots activists and young IT professionals from across the region are encouraged.

5. Eligibility of ICT Tool Ideas

2018 EaP Civil Society Hackathon accepts ideas of ICT tools that empower digital participation of civil society, improve transparency of public institutions and enable broader citizen involvement in decision making processes. This includes such areas as e-Participation, e-Transparency, open data, citizens mobilisation, citizen-to-citizens services, and CSO transparency & accountability. For more details, read the Guidelines for Applicants.

The proposed ICT tools ideas may cover one or several of the areas and be utilised by one or more EaP country. Ideas focused at engagement and mobilization of local and grassroot communities are encouraged.

6. How to Apply

To apply for participation in 2018 EaP Civil Society Hackathon, the applicants need to fill in the online application form at the website and submit it before 18.00 (CET) on 23 April 2018, if the applicants represent CSOs or activists groups, or before 14 May 2018, if the applicants are IT professionals or graphic designers.

The application is open both to individuals and hack teams. Hack teams may consist of maximum 3 persons, and include at least 1 subject-matter-expert and 1 IT professional / designer.

Applying with an idea of ICT tool, applicants need to describe it in brief, indicating:

  • the problem(s) to be addressed and how the proposed tool will help solving it/them;
  • users of the proposed ICT tool and how they will benefit from the launch of the tool;
  • other ICT tools that tackle the same problem (if exist) and the differences with the proposed solution;
  • how the proposed ICT tool contributes to the democratic changes in their home country and the EaP region;
  • how the proposed ICT tool will be maintained and updated in future.

The organisers will inform the applicants from civil society about the selection results no later than 4 May 2018. IT professionals and designers may apply until 14 May 2018, with the selection results due by 18 May 2018.

7. More Information

For more details, please download and read Guidelines for Applicants. Questions to organisers may be sent by e-mail (ict@eapcivilsociety.eu) no later one working day before the application deadline.

Contacts

Address:
IMAGURU, ул. Фабрициуса, 4, Минск